Position Summary
Reporting to the Executive Director, the Marketing & Communications Coordinator develops, facilitates, and supports organizational communications and all fundraising activities including grant applications.
The incumbent will also provide support to the senior management team in developing and maintaining organizational policies, procedures, and document control.
Duties and Responsibilities
Specific duties and responsibilities of this position shall include but not be limited to the following:
Communications & Marketing
- Lead development of internal and external communications plans and materials
- Develop and manage foundation newsletter to support organizational objectives
- Supports the development of MHF publications and strategic documents including the Annual Report, the Business Plan, resident satisfaction surveys, and others
- Supports the development and compilation of documents including performance evaluation templates and 360 reviews, employee satisfaction surveys, and others
- Supports standard documentation methods and tools for employees to efficiently produce high-quality documents (template and standardized forms)
- Create content for the foundation’s website, social media and marketing needs
- Manage and maintain corporate website, social media accounts, internal staff website with participation from other employees
- Implement communications plans to support special events and fundraising activities
- Develop content and assist with development of strategies for digital communications including, but not limited to, website and social media
- Participates in local community events, trade shows and conferences
Organization Policies & Procedures
- Consults and coordinates with subject matter experts to research and develop policies and procedures
- Communicates policies to employees and answers policy related questions
- Ensures policies are consistent with Foundation objectives, goals and policies and maintains updated references of related policies and procedures
- Provides research and recommendations on policies as requested
- Maintains extensive knowledge of applicable legislation and regulations pertaining to MHF operations
Events
- Lead development and coordination for all aspects of special events, stakeholder engagement, fundraising activities
- Create event project plans with tasks/logistics; manage costs and meet deadlines
- Lead event team meetings and work collaboratively with internal and external stakeholders, including donors, committee members and vendors to develop programs, promotional materials, key messages/communications, resource plans sponsorship, source auction items, and other event elements
- Oversee the execution of events on-site, troubleshoot issues, and ensure staff and volunteers fulfill their roles
- Complete post-event follow-up and evaluation with participants, reconcile event budges and complete stewardship and data management activities
Fundraising and Grant Writing
- Supports MHF fundraising and donor-relationships development activities
- Supports the development and maintenance of donor database
- Ensures donor recognition program is followed
- Researches and identifies suitable grant opportunities for MHF
- Consults with the Executive Director and appropriate staff to prepare and submit timely grant applications and letters of Intent/Interest to funders
- Prepares timely grant reconciliations for funding consistent with funder expectations
- Completes interim and final reports as may be required by funders
Other Duties
- Establishes effective working relationships with staff, board members, committee members, stakeholders, donors and other parties as required
- Works favourably with the sometimes political relations MHF has with multiple levels of government and diverse partners
- Participates in various internal committees, meetings and initiatives
- Maintains professional appearance, attitude and confidentiality at all times
- Performs other relevant duties as assigned
